Add $30,000+ In 60 Days
From Patients You Already Have
For owner-led sports & ortho PT clinics that want to cut preventable no-shows, get more athletes to finish plans-of-care, and reactivate lapsed patients using the data already sitting in your EMR.
We install a DONE-FOR-YOU "Revenue & Retention System" in 60 days.
If we don't hit the agreed targets, you don't pay.
No pressure, no pitch if you're not a fit. We'll review your numbers and tell you if the 60-Day Sprint can work in your clinic.
Join 12+ practices already growing with this system
Prefer to start smaller? Try our software, Clinic OS Pro, with a 30-day free trial.
The Patient Retention Problem
Your clinic is likely losing $100K+ per year from these three problems:
Checking Monday's schedule and seeing 4 cancellations. Watching patients ghost after visit 6 of 12. Knowing there are hundreds of patients in your EMR who haven't been back in months. Sound familiar?
20%+ No-Shows
Despite reminder texts, patients still skip visits. Your front desk is drowning in same-day cancellations and reschedules.
lost annually
Incomplete Plans of Care
Athletes stop showing when they "feel better." Only 40% complete their full plan of care, leaving results (and revenue) on the table.
unrealized revenue
Lapsed Patients
Your EMR has 1,000+ patients who haven't been back in 6+ months. Every month that passes, they're less likely to return.
untapped revenue
The Bottom Line:
You're not acquiring new patients. You're losing existing ones. And traditional "marketing" can't fix it.
Every month without a retention system costs the average clinic $15,000–$30,000 in walkaway revenue.
A Complete Revenue & Retention System
We don't just send more reminders. We install a full-stack system that transforms how your clinic retains and reactivates patients.
Smart Retention Engine
AI-powered attendance prediction identifies at-risk patients before they no-show. Personalized intervention sequences bring them back.
- No-show prediction
- Personalized outreach
- Automated follow-up
Plan Completion System
Track plan-of-care progress in real-time. Automated nudges and milestone celebrations keep athletes committed to finishing.
- Progress tracking
- Milestone rewards
- Dropout prevention
Reactivation Machine
Mine your EMR for lapsed patients ready to return. Targeted campaigns bring back the right patients at the right time.
- EMR data mining
- Targeted campaigns
- Win-back sequences
Integrates with your existing EMR
Real Results From Real Businesses
We don't just promise results, we deliver them. Here's what happened when businesses trusted us with their growth.
Within 4 months through sales support and strategic partnerships
Streamlined systems for smarter, more profitable growth
Results anonymized to protect client privacy. Metrics verified from actual business data.
Clinic OS Pro
Not ready for the done-for-you service? Start with our software platform and run the system yourself.
Choose Your Path
60-Day Sprint
Done-For-You
- Full system installation
- Custom strategy & setup
- Dedicated success manager
- Weekly optimization calls
- Performance guarantee
Clinic OS Pro
Self-Service Software
- All retention tools
- Pre-built templates
- Video training library
- Community support
- Cancel anytime
From Leaking Revenue to Locked-In Patients
The 60-Day Sprint takes you from scattered retention efforts to a predictable patient revenue machine.
Fit Call
15 minutes
We review your numbers, identify revenue leaks, and determine if the Sprint is right for your clinic.
System Installation
Days 1-30
We integrate with your EMR, build your retention sequences, and train your team on the new workflows.
Optimization Sprint
Days 31-60
We monitor performance, A/B test messaging, and optimize until we hit the agreed revenue targets.
By Day 60:
No-shows less than 10%, plan completion up 30%+, and $30K+ in recovered revenue.
Who This Works Best For
The 60-Day Sprint is designed for a specific type of clinic. Here's how to know if you qualify.
Ideal Client
- Sports or ortho-focused PT clinic
- Owner-operated (you make the decisions)
- 150+ visits per month currently
- Using a modern EMR system
- Ready to invest in growth
- Committed to implementing changes
Not The Right Fit
- General PT / multi-specialty practice
- Corporate or hospital-owned
- Under 100 visits per month
- Using paper records
- Looking for a "magic bullet"
- Not willing to adjust workflows
Results-Based Pricing
We only win when you win. Our pricing model ensures your success is our priority.
“We added $200K in new revenue within 4 months. The systems they built completely transformed how we operate.”
- Green Acre Services
Performance Guarantee
If we don't hit the agreed revenue targets within 60 days, you don't pay our service fee. Period.
60-Day Sprint
Founding Rate
One-time investment. No monthly fees. Results guaranteed.
- Complete system installation
- EMR integration & setup
- Custom retention sequences
- Team training & onboarding
- Weekly strategy calls
- 60-day optimization period
- Performance guarantee
Results-guaranteed or you don't pay
Clinic OS Pro
Run reminders, no-show rescue & reactivation on autopilot.
- Smart schedule & Action List so front desk always knows who to call, text, or email today
- Prebuilt patient flows: pre-visit reminders, no-show rescue, overdue plan-of-care, and lapsed-patient reactivation
- Automated email + SMS/WhatsApp sequences with your clinic's name on every message
- Simple retention dashboard: no-show rate, POC completion, reactivations, and protected revenue at a glance
- Email support and step-by-step onboarding so you can be live in a day
Cancel anytime. No contracts.
DFY Growth Partner Plan
Same platform, but we set it up, tune it, and watch the numbers with you.
- Everything in Clinic OS Pro
- Done-for-you setup: we configure flows, templates, and mappings for your clinic and EMR/schedule
- Advanced automations and AI-powered suggestions for who to contact next and how
- Custom reports and simple ROI summaries for owners (no digging through data)
- Priority support and a monthly review call to adjust timing, copy, and flows based on your actual results
Free consultation. No obligation.
Common Questions
What We Need From You
For the Sprint to succeed, we need your commitment in a few key areas.
EMR Access
We'll need read access to your patient data to identify opportunities and measure results.
Team Buy-In
Your front desk and therapists need to be on board with the new workflows we'll implement.
Weekly Check-Ins
30-minute weekly calls to review progress, discuss insights, and plan next steps.
Quick Decisions
When we identify opportunities or issues, we need you to act within 24-48 hours.
Frequently Asked Questions
How does the performance guarantee work?
Simple: we agree on specific, measurable targets before we start (e.g., reduce no-shows to 10-20%, increase plan completion by 30%, generate $30K in reactivations). If we don't hit those numbers in 60 days, you don't pay our service fee. You only cover any third-party software costs.
What EMR systems do you integrate with?
We integrate with most major PT EMR systems including WebPT, Clinicient, TheraOffice, Prompt, and others. During the fit call, we'll confirm your EMR is compatible.
How much of my time is required?
About 1-2 hours per week during the Sprint. This includes a 30-minute weekly call plus time for quick approvals and decisions. Your team will need 1-2 hours for initial training.
What if I'm not a sports or ortho clinic?
The system works best for sports and ortho-focused clinics because of the specific patient engagement patterns. If you're general PT or multi-specialty, the software platform might be a better fit than the done-for-you Sprint.
Can I just buy the software without the Sprint?
Yes! Clinic OS Pro ($99/mo) and DFY Growth Partner Plan ($750/mo) give you access to the tools. You'll implement them yourself using our training library. Start with a free 30-day trial.
How soon will I see results?
Most clinics see measurable improvement in no-show rates within the first 2 weeks. Reactivation revenue typically starts flowing by week 3-4. Full results are measured at 60 days.
What happens after 60 days?
The system is yours to keep. We hand off all sequences, templates, and workflows. Most clients continue using Clinic OS Pro ($99/mo) or Growth Partner Plan ($750/mo) to maintain and optimize. Extended support packages are available.
Is my patient data secure?
Absolutely. We're HIPAA compliant and sign a BAA. All data is encrypted in transit and at rest. We use read-only EMR access and never store PHI longer than necessary.
What if my team resists the changes?
Change management is part of the Sprint. We provide training, documentation, and support to get buy-in. The workflows are designed to make your team's life easier, not harder.
How is this different from my EMR's built-in features?
EMR features are generic and passive (like appointment reminders). Our system is proactive and personalized: predicting no-shows before they happen, sequencing re-engagement based on behavior, and targeting the right patients for reactivation.
What's the founding rate about?
We're limiting the first cohort to 10 clinics at $7,500 (vs. standard $10,000) to build case studies and refine the process. Once those spots fill, the price goes up. Book a fit call to lock in the founder rate.
I'm interested but not ready to commit. What should I do?
Start with the free Revenue Calculator to see your potential gains. Or try Clinic OS Pro for 30 days free, no credit card required. When you're ready for the full Sprint, book a fit call.
Ready to Stop Leaking Revenue?
Book a 15-minute fit call. We'll review your numbers and tell you exactly how much revenue you're leaving on the table.
Free 15-minute call. See if you qualify.